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Admin Assistant

Job Title: Admin Assistant
Contract Type: Permanent
Location: London
Salary: 20000-25000
Start Date: ASAP
Reference: SDX/TP/SR07/RC
Job Published: April 16, 2019 18:09

Job Description

Sodexo has a fantastic opportunity for an Administration Assistant to support a strategic global account.

The role is based at our offices in London and will typically work Monday - Friday, 9am - 5pm however flexibility is important to us and flexible work patterns will be considered.

Coordination and administration
Proof reading, editing, documentation review as required
Coordinate and liaise with both internal and external resources
Work with various country contacts to obtain information as required to meet deadlines
Researching and compiling reports and presentations
Providing support to individual executives and management team members
Responsible for researching and compiling special reports, presentations, contact details, organisational charts, etc.
Responsible for different communication tasks
Communication on behalf of the account team as and when required
Performing complex administrative activities and substitute for other (absences/sickness)
Produce and update Excel spread sheets, manages databases and document management systems for example share point
Produce and maintain PowerPoint presentations to high a standard
Arranging business critical internal/external events
Managing administration activity on behalf of individual executives and/or management team members
Organises meetings, meeting facilities and takes care of the follow-up activities (e.g distributes meeting minutes and presentation materials)
Plans and arranges complex travel itineraries, schedules and processes expenses
Organises employee and client entertaining and events
Other general tasks as required

Previous administration experience essential
Proficient with Microsoft office applications (including Outlook, Word, Excel, Publisher, PowerPoint and Visio)
Excellent numerical and verbal skills
Excellent communication, organisational and administration skills, including editing skills and a keen attention to detail
An understanding of the requirements and implications of working for an international team
Have worked in an environment where confidentiality is important
Articulate and thorough, showing attention to detail
Ability to resilient and adaptable
Good standard of general education
Ability to work both independently and as part of a team
Pro-active, demonstrating initiative and anticipates needs
Proven experience within a similar role, working with an extremely busy team and with very high standards
Previous experience in multi-country or multi-cultural teams would be an advantage
Constantly raises the standard and quality of work, benchmarking against best practice
Demonstrates discretion and ability to deal with confidential issues
Other relevant information

Some travel and overnight stays will be required
To relieve and assist in other establishments in certain circumstances.
To attend meetings and training courses as requested.
In addition to a highly competitive salary, benefits include bonus, pension, reward schemes and training/development opportunities.

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more.

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process

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