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Bid & Proposals Coordinator

Job Title: Bid & Proposals Coordinator
Contract Type: Permanent
Location: Oxford
Start Date: April 2020
Reference: 25137316001
Job Published: March 11, 2020 15:57

Job Description

Bid & Proposals Coordinator
Ref: 25137316001

An exciting opportunity exists for a proactive individual to join our busy Secure Infrastructure sales and bidding function at Amey

Role Overview
An exciting opportunity exists for a proactive individual to join our busy Secure Infrastructure sales and bidding function at Amey. Whether you’re looking for a fresh start as part of a career change, or just starting out, we’re keen to hear from driven individuals interested in kicking off a career in bidding.
As part of our growing team you will provide pivotal support to our expert sales and bid professionals managing the pipeline of new work for Amey’s Secure Infrastructure business. Bids may cover a range of capabilities including infrastructure and asset management, facilities management, and complex support services.
Alongside supporting the function, you will have 20% of your working time to dedicate to study and development, in order to achieve a Level 3 qualification in Bid and Proposals Coordination. Upon successful completion of your qualification you will also be eligible for membership of the Association of Bid and Proposal Management Professionals (APMP), making this the perfect opportunity for you to set yourself firmly on a successful bidding career path!
Working closely with the Bid Manager you will provide critical support to the wider Bid function. You will be responsible for managing your time effectively, whilst working towards your qualification and supporting the team with the following:
Working alongside the Bid Manager to review the programme of upcoming bids and status of current bids. Managing the client bid portal; including timely downloading of client documents, tender amendments and clarifications, and uploading of our submissions and clarification questions/responses. Designing and preparing templates, organisation charts, CVs and graphics for smaller bids to include formatting and production of final submission. Helping prepare the bid programme and setting key meeting dates for a new bid. Participating in kick-off and progress meetings either in person or by conference call with bid team members. Tracking bid progress against programme. Participating in the handover of your winning bid to the delivery team. Sourcing good evidence and case studies for a bid or extracting new material for the central store. Raising Purchase Orders Mentoring others on the bid process or how to use bid platforms like SharePoint. Leading or contributing to bid improvement initiatives. Managing the meeting calendar, setting up meetings as required by the bid programme. Liaising with central Business Winning functions to procure timely bid writing/proposals and graphics support for designated bids.
What are we looking for?
Whether you’ve just finished education, or want to move from a different career field we’re open to applicants from any and all backgrounds. If you are a diligent and well organised individual able to provide business administration in a busy environment we’d like to hear from you.
You will utilise MS Office Suite, Outlook, Sharepoint, CRM and other bespoke software as required; though training can be provided you should be confident in using computer systems, with a willingness and aptitude for learning any new systems quickly. The successful candidate will have strong written and verbal communication skills, as well as the ability to form meaningful professional relationships with internal and external stakeholders.
This role will be based out of our Milton Park office near Abingdon in Oxfordshire, however you must also be happy to travel as required (expenses covered), including semi-regular visits to our Birmingham office.
About Amey
We’re committed to creating better places for everyone. We take pride in making a difference, but also in being the difference: for the communities we serve, whatever the challenge, whatever the weather. By designing and consulting, building and maintaining, managing and investing in our country’s services and infrastructures we create better places to live, work and travel.
As one of us, you can really be you because your individuality is an asset. You’re surrounded by a team of people who want you to grow and embrace new challenges. People who care about your job satisfaction as well as your wellbeing. There’ll be experiences as original as you are, in a career that can feel like many rolled into one. You’ll be stretched but always supported. To bring out the better in you. To shine as a better team player or self-starter. To help you commit to better each day, delivering whatever steps it takes, great or small, to create better places for everyone.
We believe that we are what we do.
It’s more than just wanting to do better.
At Amey we’re proud to be the better

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