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Document Controller

Job Title: Document Controller
Contract Type: Permanent
Location: Twyford
Industry:
IT
Start Date: ASAP
Reference: ICO2026
Job Published: August 08, 2018 09:56

Job Description

DOCUMENT CONTROLLER
Reference numberIC02026RegionUKLocationSouth EastSub locationTwyfordFunctionAdministration / SupportEmployment typeFull Time - PermanentHourly Rate BandsN/ASalaried/Hourly-PaidSalaried
JOB PURPOSE
Store, manage and track documents using the Viewpoint or Conject EDMS in line with company processes, procedures & policies. Police all project data & information received or generated during the project lifecycle. Regularly communicate with your project team, regarding incoming & outgoing data. Aid delivery of project documentation required for completion and handover.

RESPONSIBILITIES
Administration of Document Control and Collaborative Software Environments.
Setting up projects within the EDMS using pre-defined templates.
Managing access rights and permission levels.
Maintaining document trackers, schedules and drawing registers utilising the agreed EDMS of choice.
Training and mentoring new users on the document management systems and best practice
Daily spot checks of assigned projects to ensure project information is viable and usable.
Enforcing / re-enforcing the use of the EDMS throughout the business to internal & external customers to aid
project delivery.
Extending and promoting the use of information management best practices at all times to suppliers, clients and
sub-contractors, through training and demonstration.
Developing the use of the EDMS to suit business changes.
Support fellow staff members tasked with document control duties.
Change control to ensure project information is managed in accordance with the Interserve/Business Unit
processes and procedures and Project Specific DC Protocols document.
Attend Document Control related meetings, training, initiatives within the business.
Maintain hard copy and physical data where required for retention/disposition.
The role is 80% Document Control / 20% Administration. The company may require you to undertake duties other than those outlined in this job description and/or to undertake work in other departments/sites to meet customer demands.

These duties will be communicated via your line manager only. Any changes to this job description will be discussed and agreed with you.
PERSON
Essential
Ability to travel to and work on-site in a construction environment. (Includes Multiple Sites)
Able to work between the hours of 8am-5:30pm (Core hours 9am-5pm)
Knowledge of collaborative software, and ideally Conject (BIW) or Viewpoint (4Projects)
A proactive and enthusiastic individual with a genuine interest in information management within an engineering environment. Must be able to demonstrate working on own initiative, with effective time management.
Must be computer literate; with good Microsoft Office (Word, Excel, and PowerPoint) at an intermediate level.
Ability to adapt quickly to changes in process and communicate to internal customer base.
Numeracy and literacy skills
Good interpersonal skills, at all levels of the organisation
Intermediate knowledge of Adobe Acrobat Pro (or other PDF software)
Desirable
Construction Skills Certification: Operative CCS (Yellow) Card
Flexible working hours to accommodate business needs and requirements
Basic knowledge of SharePoint, Asite, Microsoft Visio,
Basic knowledge of Quality Assurance Systems
Basic knowledge of B.I.M. (Building Information Modelling).
ABOUT THE COMPANY
We are an interior fit-out and refurbishment contractor, transforming space across the UK.
 
Our mantra is ‘simply delivering’. Whether we’re fitting out an office interior for a blue chip organisation or refurbishing a property to give it new life, our process is straightforward and designed for success.

Meeting our clients’ needs is our priority because we know it will enhance their business. Through an approach that’s based on partnership and honesty, we develop the strong, collaborative relationships that add value.

During construction and fit-out, we’re flexible and proactive, and we pride ourselves on handing over projects on time with no outstanding issues.

In 2013, Paragon became part of Interserve’s Construction division. Interserve Construction is a £1bn turnover construction company and a subsidiary of publicly quoted group Interserve plc.