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Events Planning Manager

Job Title: Events Planning Manager
Contract Type: Permanent
Location: Ascot
Start Date: December 2019
Reference: SDX/TP/RF4063-1/SL
Job Published: November 25, 2019 14:05

Job Description

Events Planning Manager
Job Introduction
We have an exciting role as a Events Planning Manager to lead the planning of our fine dining experience at Ascot Racecourse. The successful candidate will manage the Fine Dining and seasonal planning team, ensure guests receive a seamless experience whilst also building a strong relationship with both Ascot and Sodexo teams to ensure the successful deliver of racedays’ and events for guests.

Our heritage is built on catering and hospitality experience and fuelled by our passion for exceptional food and service. For over 40 years we have been providing bespoke catering and hospitality services for sports stadia, racecourses, visitor, attractions, historic venues, major events and premium airline lounges. Recognised across the globe for hospitality, we help create exceptional moments at extraordinary events such as Royal Ascot, Tour de France and RHS Chelsea Flower Show.

For more information on the company see Careers in Sports and Leisure


Role Responsibility
Manage the Fine Dining & C&E planning activity, ensuring effective delegation of workload
Be the ‘go to’ person for all fine dining internal related questions and queries
Effectively communicate with the Fine Dining & C&E Operations team to ensure all information is shared with the appropriate personnel
Coach and Mentor the Conference and Events Planner and seasonal planners
Provide an effective and seamless liaison between the internal and external clients, sales, logistics and all operational departments
Manage telephone and email enquiries and ensure all queries are dealt with quickly and efficiently
Responsible for printing on site all menus for Ascot race days and Royal Ascot.  Working in conjunction with the ARL Marketing team
To produce briefing packs for each Fine Dining Manager
Create and maintain internal documents, keeping them up to date and circulated to all relevant parties
Produce a function sheet for all fine dining/sponsor facilities open on a race day
The Ideal Candidate
Ability to work under pressure and deliver deadlines
Ability to communicate in a proactive and positive manner
Exceptional customer service skills
Experience in financial reporting
Excellent administrative skills
Excellent and demonstrable client services skills
Package Description
Up to £32,000 depending on experience + benefits

About the Company
In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

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