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Planning Coordinator

Job Title: Planning Coordinator
Contract Type: Permanent
Location: Ascot
Start Date: November 2019
Reference: SDX/TP/RF3674-1/SL
Job Published: October 21, 2019 11:11

Job Description

Planning Coordinator
Job Introduction
Are you an excellent communicator who thrives in a busy environment? We are currently looking for a Planning Coordinator to join the team at Ascot Racecourse, to provide an effective and seamless liaison between the clients request, the sales team, logistics and all operational departments. You will coordinate the internal administration for all Annual Box Holders, Sublet Clients and Sponsers’ hospitality requirements. This is an exciting, varied position and you will play a key role in the success of our prestigious venue.

Sodexo are proud of their long-standing relationship with Ascot. In 2017 we cemented our partnership through the creation of the 1711 by Ascot, the new brand for our joint venture. 1711 by Ascot is responsible for providing catering operations across the racecourses’ 26 annual race days and further conferences and events at the venue throughout the year.

Our heritage is built on catering and hospitality experience and fuelled by our passion for exceptional food and service. For over 40 years we have been providing bespoke catering and hospitality services for sports stadia, racecourses, visitor, attractions, historic venues, major events and premium airline lounges. Recognised across the globe for hospitality, we help create exceptional moments at extraordinary events such as Royal Ascot, Tour de France and RHS Chelsea Flower Show.

For more information on the company see Careers in Sports and Leisure


Role Responsibility
Dealing with a range of different clients requirements alongside the needs of the various departments in our business
Supporting the planning team and undertaking any reasonable requests made by the Head of Planning, Senior Planning Manager, Boxes Planning Manager and the Boxes Operations Manager
Building strong working relationships with kitchen, cellar and logistics teams to ensure requirements are communicated and updated as necessary in a timely manner
To liaise with the kitchen, cellar and logistics teams to ensure all requirements are communicated and updated as necessary in a timely manner
Producing table menus for all boxes at Royal Ascot and on Ascot Race days
Prepare and complete menu presentation notes in conjunction with the Head Chef for Royal Ascot and Ascot racedays
To ensure that all information received directly from an external client or ARL (Ascot Racecourse Ltd) is managed correctly through the system
To handle all telephone enquiries with the rest of the planning team
The Ideal Candidate
Knowledge and experience in the Events industry
Ability to manage multiple tasks and prioritise information in an extremely busy environment
Good customer service skills, polite telephone manner and attention to detail
Knowledge of Microsoft Office specifically Outlook, Word, Excel, Powerpoint and Publisher
Flexible approach to working hours especially on race days
Ability to demonstrate organisational skills and attention to detail
Package Description
Up to £26,000

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more.

About the Company
In the UK and Ireland, Sodexo employs some 37,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.

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